Fire Department Equipment Tracking and Inspection Management Software
Ditch the spreadsheets and paper logs. Easily track your equipment, schedule inspections, and stay organized across multiple stations. Simple, intuitive tools that make equipment management effortless.
Why Digital Equipment Tracking Matters
Paper logs get lost, damaged, or become illegible. Spreadsheets live on individual computers, making it hard for teams to access the same information. When shifts change or personnel rotate, equipment data becomes fragmented.
Digital tracking solves these problems by centralizing everything in one secure location. Track complete equipment histories, schedule automatic inspection reminders, and generate compliance reports instantly. Access your data from any device, ensure NFPA compliance, and keep your team coordinated with real-time updates.
Making Equipment Management Simple
Ditch the spreadsheets and paperwork. Keep track of all your equipment, inspections, and stations in one easy-to-use system that actually makes your job easier.
Equipment Inventory Management
Track all your equipment in one database. Store serial numbers, purchase dates, and locations. Organize turnout gear, SCBA, hoses, ladders, and tools with complete history tracking.
Reports and Data Export
Generate print-ready reports for insurance, audits, or budget planning. Export data for backup or use in other systems. Customize reports by station or equipment type.
Inspection Scheduling
Set up inspection intervals based on NFPA standards or custom schedules. Automatic reminders ensure nothing gets missed. Record results, document issues, and track corrective actions.
Multi-Station Management
Manage equipment across all stations from one dashboard. View inventory and inspection status for each location. Track equipment transfers and generate station-specific reports.
Real-time Dashboard
- See equipment status across all stations at a glance
- Instant Search and Filtering
- Never miss an inspection with automated scheduling
- Track in-service, out-of-service, and repair status easily
How It Works
Get started in four simple steps
Sign Up
Create your free account and add your stations. The setup wizard guides you through in minutes.
Add Equipment
Enter equipment manually or import from spreadsheets. Record serial numbers, dates, and locations.
Schedule Inspections
Set up inspection schedules based on NFPA standards. Automatic reminders keep you compliant.
Monitor Operations
View equipment status, generate reports, and access data from any device.
Simple Equipment Management
Experience the convenience of digital tracking versus the hassles of paper logs and scattered spreadsheets.
| Feature | Our Platform | Paper & Spreadsheets |
|---|---|---|
| Easy Digital Search | ||
| Simple Status Updates | ||
| Print Clean Reports | ||
| Schedule Inspections | ||
| Multi-Station Overview | ||
| Export Data |
NFPA Compliance Made Easy
Fire departments must follow NFPA standards for equipment inspection, testing, and maintenance. NFPA 1851, 1852, and 1500 set specific requirements for protective equipment, SCBA, and overall safety programs.
Digital tracking makes compliance simple. Every inspection and maintenance activity is automatically recorded with complete details. Generate compliance reports instantly for audits. Prove all required inspections were performed on schedule. Protect your department from liability with permanent historical records.
Making Equipment Tracking Simple for Busy Departments
See how departments are saving time and staying organized with digital tracking.
"We used to track everything in spreadsheets that would get lost or corrupted. Now I can pull up any piece of equipment instantly on my phone. Setting up recurring inspections takes minutes instead of hours of calendar planning."
Battalion Chief T. Miller
"What used to take me half a day sorting through paperwork now takes 10 minutes. I can see which equipment needs attention, schedule inspections, and track everything from one screen. It's made my job so much simpler."
Captain J. Rodriguez
"Having all our equipment data in one place has been a game changer. No more hunting through filing cabinets or trying to remember which computer has the latest spreadsheet. Everything we need is right there when we need it."
Lt. Sarah Jenkins
Equipment Types We Help You Track
From personal protective equipment to specialized rescue tools, track every asset your department relies on to serve your community.
Personal Protective Equipment
Track turnout gear, helmets, boots, gloves, and hoods. Monitor inspection dates, retirement schedules, and individual assignments. Ensure every firefighter has properly maintained, certified protective equipment that meets NFPA standards.
Breathing Apparatus
Manage SCBA units, air bottles, regulators, and face pieces. Track hydrostatic testing, flow testing, and annual servicing. Maintain detailed records of repairs, parts replacements, and certification dates for every breathing apparatus component.
Hoses and Nozzles
Document attack lines, supply hoses, and specialized nozzles. Record pressure testing, service testing, and retirement dates. Track hose couplings, adapters, and appliances with complete inspection histories and usage records.
Ladders and Tools
Manage ground ladders, roof ladders, and aerial equipment. Track hand tools, power tools, and specialized equipment. Record inspections, load testing, and maintenance for every tool in your inventory with detailed service histories.
Rescue Equipment
Track rope rescue gear, confined space equipment, vehicle extrication tools, and water rescue apparatus. Maintain certification records, inspection dates, and equipment-specific testing requirements for specialized rescue operations.
Medical and Detection
Monitor medical equipment, AEDs, and emergency response kits. Track gas detectors, thermal imaging cameras, and monitoring devices. Record calibration dates, battery replacements, and equipment testing for all detection and medical gear.
Simple Equipment Tracking
Choose the plan that fits your department's size and needs.
Free
For small volunteer departments
Plan Limits
Equipment Items: 50 max
Stations: 1 station only
All Features Included
Full functionality within your limits
- Equipment inventory management
- Inspection tracking and scheduling
- Equipment status monitoring
- Maintenance record keeping
- Reporting and analytics
- Data import/export
- Mobile-friendly interface
Premium
For growing and multi-station departments
Plan Limits
Equipment Items: Unlimited
Stations: Unlimited stations
All Features Included
Full functionality with no restrictions
- Equipment inventory management
- Inspection tracking and scheduling
- Equipment status monitoring
- Maintenance record keeping
- Reporting and analytics
- Data import/export
- Mobile-friendly interface
Frequently Asked Questions
Have questions? We have answers. If you don't see your question here, feel free to contact us.
Replace Spreadsheets with Simple Digital Tracking
Join fire departments who've eliminated paper logs and complex spreadsheets. Track equipment status, schedule inspections, and manage inventory across multiple stations with an easy-to-use digital platform.